Financial Procurement Analyst (copy)
BASIC FUNCTIONFinancial Procurement Analyst is responsible for the effective administration of the daily procurement function by performing duties in alignment with established corporate and internal standard operating policies and procedures.
Work involves detailed duties in analyzing company financial data, and also in requisition and purchasing.
This position requires the use of independent judgment, initiative and the ability to analyze data and provide appropriate recommendations.
The position will require strong analytical ability in preparing variance analysis and data mining company expenditures to identify cost saving opportunities.
TEAMWORK RESPONSIBILITIESPosition requires strong teamwork and the ability to guide others and provide direction.
Relies on experience and judgment to plan and accomplish goals, often while working with and/or supporting others.
Performs variety of tasks with limited supervision.
Requires self-motivation and initiative to achieve and exceed individual and departmental performance goals and objectives.
ESSENTIAL RESPONSIBILITIES AND PRINCIPAL ACCOUNTABILITIESDenotes essential functions in accordance with the guidelines of The Americans with Disabilities Act.
The essential functions of this position include, but are not necessarily limited to, those specifically identified in this description.
The position and its essential functions may change over time and these changes may not necessarily be reflected in the position description.
The Company may, at its sole discretion, add to, change, or expand the essential or marginal functions of the position.
We will consider for employment qualified applicants with criminal histories as required by local ordinance.
Manage the company fleet program; Establish and maintain relationship with the fleet management vendor; Periodically prepare and analyze company fleet inventory, supply and demand; Procure and coordinate the purchase of company car up to the delivery of the products Manage employee travel related expenses, including Concur user setup and Corporate T&E card issuance; Assist employees with setup and card activation issues, as neededManage the company mobile device program thru Verizon and AT&T.
Work with other departments and establish control/authentication protocols and procedures of MDM.
Review usage and advise users accordingly Manage company business cards, office equipment and office supplies; Continuously review and update the approved supplies list based on company's needs.
Work with other departments for special orders of office equipment and/or supplies.
Receive, review and process purchase requisitions; prepare bid specifications and other necessary documents in accordance with purchasing method, company/department policy, procedures, terms, and legal complianceAssist in researching and evaluating suppliers and vendors based on price, quality, selection, service, support, availability, reliability, production capability as well as reputation and history.
Identify and maintain sources and list of vendors for goods and services.
Maintain records of purchase information on both open market and contract purchases and revise as conditions changePrepare actual versus expected variance analysis; identify cost savings opportunities and areas the company can leverage group buying power to obtain better terms with vendors, including BH Leveraging Spend Group.
Manage and maintain purchase orders workflow from issuance to submission to Accounts Payable; coordinate purchase order flow with other departmentsPrepare accurate, timely, and meaningful management reports from various company business segments.
Maintain procurement and cost savings database to track various expendituresAssist with user training for procurement related products and procedures:
Purchase Orders, Purchasing Cards, Concur Travel and Expense, Mobile Devices, Business Cards, Office Supplies, etc.
Perform other related duties or special projects as assigned by leadership or as situation dictatesCOMPETENCIESTo perform the job successfully, an individual should demonstrate the following competencies:
Analytical - Synthesizes complex and diverse information; Collects and researches data; Uses knowledge and experience to complement data and problem solve; Identifies items requiring additional information or action and makes appropriate recommendations.
Technical - Possesses strong data analytical skills, excellent Excel skills, and solid knowledge of other Microsoft Office applications; Strives continuously to build knowledge-base and technical skills; Shares expertise with others.
Problem Solving - Gathers and analyzes information skillfully and provides solutions in complex situations; identify items requiring additional information or action.
Organizational Support - Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values; benefits organization through outside activities; supports affirmative action and respects diversity.
Project Management - Work within company guidelines regarding prospective vendor review, project coordination, communication of facilities activities to appropriate individuals, timeline management, and budget/expense proposals.
Customer Service - Provides quality customer service; appropriately responds to and resolves complex situations/problems; responds promptly to customer needs, requests for service and assistance; solicits customer feedback to improve service and enhance existing procedures; responds in a timely manner; meets commitments.
Professionalism - Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibilities and takes accountability for actions.
Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Develops realistic action plans.
Initiative - Volunteers readily; undertakes self-development activities; seeks increased responsibilities; takes independent actions and calculated risks; looks for and takes advantage of opportunities; recognize, initiate projects, prepare cost analysis and lead from implementation to conclusion; asks for and offers help when needed.
WORK ENVIRONMENTThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is in an office environment, and is occasionally exposed to work near moving mechanical parts.
The noise level in the work environment is usually moderate.
PHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit at a desk entering information into a computer and reading information presented on a computer monitor and on paper.
The employee is regularly required to use hands for various projects and responsibilities, and also required to talk and hear on the telephone and in direct conversation.
The employee will occasionally lift and/or move up to 25 pounds.
QUALIFICATIONSTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability generally required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Experience/Education - Bachelor's degree (B.
A.
or B.
S.
) from four year college or university; Minimum of two (2) years performing financial or data analysis; experience working in a general procurement environment is preferred.
Language Skills - Ability to read and interpret documents such as safety rules, operating instructions, financial reports, and legal documents.
Ability to write routine reports and correspondence.
Ability to speak and effectively present appropriate information to a variety of audiences.
Math Skills - Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
Ability to apply concepts of basic algebra.
Ability to compute rate, ratio, and percent and to raw and interpret bar graphs.
Ability to perform statistical analysis to develop predictive modeling; Ability to analyze financial statement data, perform variance analysis and identify issues and trends.
Reasoning Skills - Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.
Knowledge of purchasing methods and procedures and methods of analyzing supplies and materials.
Technical Skills - Experience with office operations, workflow analysis, and current technologies in telecommunications, data entry and file management.
Experience identifying a variety of office, technical, and maintenance supplies and materials, the best sources, and appropriate prices for the procurement of such goods.
Computer Skills - Advanced Excel skills; essential technical competencies in the use of computers and standard business applications; Microsoft products and office equipment; and ability to quickly master applicable databases, systems and vendor software programs.
ACKNOWLEDGEMENT I have read and understand the job description as stated above and understand that any of the duties may be modified or changed.
I accept responsibility for knowing the modifications and/or changes in this job description.
I am able to perform the essential functions of this job as listed above, with or without reasonable accommodation.
I understand that it is my responsibility to inform my supervisor or Human Resources should I be unable to perform the essential functions of my job at any time.
Recommended Skills Accounts Payable Calculations Cost Reduction Courtesy Customer Demand Planning Customer Service Estimated Salary: $20 to $28 per hour based on qualifications.
Work involves detailed duties in analyzing company financial data, and also in requisition and purchasing.
This position requires the use of independent judgment, initiative and the ability to analyze data and provide appropriate recommendations.
The position will require strong analytical ability in preparing variance analysis and data mining company expenditures to identify cost saving opportunities.
TEAMWORK RESPONSIBILITIESPosition requires strong teamwork and the ability to guide others and provide direction.
Relies on experience and judgment to plan and accomplish goals, often while working with and/or supporting others.
Performs variety of tasks with limited supervision.
Requires self-motivation and initiative to achieve and exceed individual and departmental performance goals and objectives.
ESSENTIAL RESPONSIBILITIES AND PRINCIPAL ACCOUNTABILITIESDenotes essential functions in accordance with the guidelines of The Americans with Disabilities Act.
The essential functions of this position include, but are not necessarily limited to, those specifically identified in this description.
The position and its essential functions may change over time and these changes may not necessarily be reflected in the position description.
The Company may, at its sole discretion, add to, change, or expand the essential or marginal functions of the position.
We will consider for employment qualified applicants with criminal histories as required by local ordinance.
Manage the company fleet program; Establish and maintain relationship with the fleet management vendor; Periodically prepare and analyze company fleet inventory, supply and demand; Procure and coordinate the purchase of company car up to the delivery of the products Manage employee travel related expenses, including Concur user setup and Corporate T&E card issuance; Assist employees with setup and card activation issues, as neededManage the company mobile device program thru Verizon and AT&T.
Work with other departments and establish control/authentication protocols and procedures of MDM.
Review usage and advise users accordingly Manage company business cards, office equipment and office supplies; Continuously review and update the approved supplies list based on company's needs.
Work with other departments for special orders of office equipment and/or supplies.
Receive, review and process purchase requisitions; prepare bid specifications and other necessary documents in accordance with purchasing method, company/department policy, procedures, terms, and legal complianceAssist in researching and evaluating suppliers and vendors based on price, quality, selection, service, support, availability, reliability, production capability as well as reputation and history.
Identify and maintain sources and list of vendors for goods and services.
Maintain records of purchase information on both open market and contract purchases and revise as conditions changePrepare actual versus expected variance analysis; identify cost savings opportunities and areas the company can leverage group buying power to obtain better terms with vendors, including BH Leveraging Spend Group.
Manage and maintain purchase orders workflow from issuance to submission to Accounts Payable; coordinate purchase order flow with other departmentsPrepare accurate, timely, and meaningful management reports from various company business segments.
Maintain procurement and cost savings database to track various expendituresAssist with user training for procurement related products and procedures:
Purchase Orders, Purchasing Cards, Concur Travel and Expense, Mobile Devices, Business Cards, Office Supplies, etc.
Perform other related duties or special projects as assigned by leadership or as situation dictatesCOMPETENCIESTo perform the job successfully, an individual should demonstrate the following competencies:
Analytical - Synthesizes complex and diverse information; Collects and researches data; Uses knowledge and experience to complement data and problem solve; Identifies items requiring additional information or action and makes appropriate recommendations.
Technical - Possesses strong data analytical skills, excellent Excel skills, and solid knowledge of other Microsoft Office applications; Strives continuously to build knowledge-base and technical skills; Shares expertise with others.
Problem Solving - Gathers and analyzes information skillfully and provides solutions in complex situations; identify items requiring additional information or action.
Organizational Support - Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values; benefits organization through outside activities; supports affirmative action and respects diversity.
Project Management - Work within company guidelines regarding prospective vendor review, project coordination, communication of facilities activities to appropriate individuals, timeline management, and budget/expense proposals.
Customer Service - Provides quality customer service; appropriately responds to and resolves complex situations/problems; responds promptly to customer needs, requests for service and assistance; solicits customer feedback to improve service and enhance existing procedures; responds in a timely manner; meets commitments.
Professionalism - Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibilities and takes accountability for actions.
Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Develops realistic action plans.
Initiative - Volunteers readily; undertakes self-development activities; seeks increased responsibilities; takes independent actions and calculated risks; looks for and takes advantage of opportunities; recognize, initiate projects, prepare cost analysis and lead from implementation to conclusion; asks for and offers help when needed.
WORK ENVIRONMENTThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is in an office environment, and is occasionally exposed to work near moving mechanical parts.
The noise level in the work environment is usually moderate.
PHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit at a desk entering information into a computer and reading information presented on a computer monitor and on paper.
The employee is regularly required to use hands for various projects and responsibilities, and also required to talk and hear on the telephone and in direct conversation.
The employee will occasionally lift and/or move up to 25 pounds.
QUALIFICATIONSTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability generally required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Experience/Education - Bachelor's degree (B.
A.
or B.
S.
) from four year college or university; Minimum of two (2) years performing financial or data analysis; experience working in a general procurement environment is preferred.
Language Skills - Ability to read and interpret documents such as safety rules, operating instructions, financial reports, and legal documents.
Ability to write routine reports and correspondence.
Ability to speak and effectively present appropriate information to a variety of audiences.
Math Skills - Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
Ability to apply concepts of basic algebra.
Ability to compute rate, ratio, and percent and to raw and interpret bar graphs.
Ability to perform statistical analysis to develop predictive modeling; Ability to analyze financial statement data, perform variance analysis and identify issues and trends.
Reasoning Skills - Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.
Knowledge of purchasing methods and procedures and methods of analyzing supplies and materials.
Technical Skills - Experience with office operations, workflow analysis, and current technologies in telecommunications, data entry and file management.
Experience identifying a variety of office, technical, and maintenance supplies and materials, the best sources, and appropriate prices for the procurement of such goods.
Computer Skills - Advanced Excel skills; essential technical competencies in the use of computers and standard business applications; Microsoft products and office equipment; and ability to quickly master applicable databases, systems and vendor software programs.
ACKNOWLEDGEMENT I have read and understand the job description as stated above and understand that any of the duties may be modified or changed.
I accept responsibility for knowing the modifications and/or changes in this job description.
I am able to perform the essential functions of this job as listed above, with or without reasonable accommodation.
I understand that it is my responsibility to inform my supervisor or Human Resources should I be unable to perform the essential functions of my job at any time.
Recommended Skills Accounts Payable Calculations Cost Reduction Courtesy Customer Demand Planning Customer Service Estimated Salary: $20 to $28 per hour based on qualifications.
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